General Conditions of Use – Sales
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Article 1. Subject
General terms of sale described below detail rights and duties between World Mitochondria Society, referred « the company », selling the services defined below, and natural or legal person, referred “the customer”, buying one or several of these services through a contract as defined below.
The World Mitochondria Society headquarters located in Tokyo, Japan, is authorized to handle all the conference logistics, payments and management.
Article 2. The contract
The order form or the completed registration form constitutes a proposal of contract on which the customer, or his possible representative, expressly states to have the power, the authority and the capacity in his conclusion and to the execution of the obligations it must assume.
The contract is formed and both committed parties from reception by the company society of the registration form or the order form. The latter must be duly signed by customer, stamped and shall bear the endorsement “Agreed and signed”.
Article 3. Conditions for changing
The company reserves the right to modify articles of general terms of sale at any time. Any new version shall enter into force the day following its on-line publishing on the website www.wms-site.com and will be applicable to any new proposal or to any endorsement issued after the date of its signature.
Article 4. Cancellation/ Modification policy
Part 1: Sponsors
Cancellation or modification of support items must be made in writing to the World Mitochondria Society: This email address is being protected from spambots. You need JavaScript enabled to view it..
In case of cancellation or reduction of the Sponsorship Amount by Sponsor, the Organizer shall have the right to retain, and if not already paid, Sponsor must pay to Organizer, as agreed liquidated damages, the following amounts in according to the following time schedule, and Sponsor forfeits and waives any right or claim for a refund, in connection therewith:
• 10% of the agreed package amount if the cancellation/ modification is made 6 months before the conference.
• 50% of the agreed package amount if the cancellation/ modification is made 4 months before the conference.
• 100% of the agreed package amount if the cancellation/ modification is made 2 months before the conference.
Part 2: Participants & Registration
All cancellations must be electronically mailed or postmarked.
4.3 The cancellation of participation in an event (except in case of Force Majeure) will be accepted if it is received at least 30 days before the event.
Cancellation fees to the amount of 50% plus 70€ for administrative fees will be retained.
Within 30 days before the event, no cancellation will be refunded.
4.4 Modifications from online participation to in-person participation will be charged 100€. However, modifications from in-person to online will not be refunded.
4.5 Substitutions are free of charge. You must submit a letter authorizing the transfer signed by the registered delegate two days before the event starting date
4.6 The participation fees for the dinner cannot be refunded.
4.7. The bank transfer fees 50€ will not be refunded.
Article 5. Prices
5.1 The rates of the sold services are those in effect the day of the sending of the order form or the registration form to the customer. They are denominated in euros. Registration Fees and Prices are mentioned including all taxes. No registration will be accepted without full payment
5.2 Registration fees include entrance to the conference, materials related to the conference, abstracts book of the conference and 1 lunch + 2 coffee/tea breaks (for 1 day-conference) or 2 lunches, 4 coffee/tea breaks (for 2 days-conference) or 3 lunches + 6 coffee/tea breaks (for 3 days-conference).
5.3 The company reserves the right to modify at any time its price list.
Article 6. Rights and duties
Part 1: Sponsors
6.1 50% of the payment must be done upon receipt of the sponsorship agreement and first invoice. The other 50% of the payment should be done 1 month before the event.
6.2 The full amount must be paid necessarily 30 days before the date of the event. The payment of contracts concluded after this date must be done before the beginning of the exhibition. The payment of the services is exclusively in euros:
– By credit card: A special code will be provided to you if you select this mean of payment.
– By bank transfer.
6.3 The payment of the services can be spread out subject to prior agreement of the company.
6.4 If the full payment is not made within the established period or mutual agreement between the parties, the sponsor will have to pay to the company interests on the total amount of 2,5 % per month since the date on which payment is due until having received the full payments by the company.
6.5 No discount will be given for advance payments.
Part 2: Participants
6.6 The full amount established (participation, additional registration) must be necessarily paid before the date of the event.
The settlement of the services is exclusively made in euros:
– By credit card: A special code will be provided to you if you select this mean of payment.
– By bank transfer.
6.7 If the full payment is not made during the established period or according to a mutual agreement granted between the parts, the company reserves the right to cancel the contract and to refuse the access to the event.
Article 7. Cancellation/Modification/Event postponing
Part 1: Event Modification
7.1 It may be necessary for reasons beyond control of World Mitochondria Society to change the content and timing of the program, the speakers, the date or the location of the conference without notice.
Part 2: Cancellation up to 45 days before the event
7.2 For any cancellation up to 45 days before the event, the company will propose two options:
– Cancellation of the contract and global refunds of the funds collected.
OR
– Postponing of the contract in the same conditions without any additional fees on the next year.
Virtual Option: The company has the possibility to decide whether to change the format of the event into virtual so that to avoid any cancellation. In this case, the conditions above cannot be applied.
The company will propose to adjust the service fees and two options to be chosen by the customer:
– Cancellation of the contract and global refunds of the funds collected.
OR
– Changing of the contract with fees adjustments without any fees of files.
Part 3: Cancellation 45 days before the event
7.3 For any cancellation 45 days before the event, the company will propose two options to the customer:
– Postponing of the contract in the same conditions without any additional fees on the next year.
OR
– Cancellation of the contract and global refunds of the funds collected including 10% fees of file.
Virtual Option: The company has the possibility to decide whether to change the format of the event into virtual so that to avoid any cancellation. In this case, the conditions above cannot be applied.
The company will propose to adjust the service fees and two options to be chosen by the customer:
– Cancellation of the contract and global refunds of the funds collected including 10% fees of file. The sponsors can only benefit from this option.
OR
– Changing of the contract with fees adjustments without any fees of files.
Part 4: Postponing of the event
7.4 The postponing of the event will imply a contract postponing at the new dates of the event and will allow no refunds. World Mitochondria Society is not responsible for covering airfare, hotel or other travel costs incurred by clients.
Part 5: Force Majeure
7.5 All situation resulting from unpredictable circumstance and preventing from the execution of the contract by both parties will pose a case of Force Majeure as mentioned on the Civil Code (Art. 1218, example, Pandemic).
If cancellation is done in case of Force Majeure, please refer to Part 3 of Article 7.
If postponing is done in case of Force Majeure, please refer to part 4 of Article 7.
Article 8. Rights and obligations of the company (regarding the sponsor)
8.1 The company agrees to use all the resources at its disposal to ensure customer satisfaction within the limits of the contractual services. If the present contract provides the right to the attribution of an exhibition area while respecting the individual wishes. However, the company reserves the right to modify the place in the event of absolute necessity, and this without the exhibitor being able to claim any damages.
8.2 Any decoration or special arrangement must be approved to the preliminary agreement or the prior approval of the company.
Article 9. The limitation of liability (regarding the sponsor)
9.1 The responsibility of each of the parties is limited to the engagements underwritten by them in the terms of the contract. By consequence the responsibility of the company cannot notably be engaged in the event of direct or indirect prejudice linked to the intervention outside the contract of one or several of the contractors.
9.2 In cases of force majeure, it becomes impossible to take possession of the premises to the date mentioned, the organizing committee would be required to refund the sums paid with the customer, less liabilities to prepare the event.
Article 10. Insurance and security (regarding the sponsor)
Sponsors must know the safety measures imposed by the public authorities.
The exhibitor must be compulsorily covered by a civil liability policy and an exhibitors damages coverage to property belonging to him.
The company disclaims any responsibility on the previous points. Whatever the cause or the nature of the damage, the sponsor and / or its subcontractors say they have renounced all claims against the company.
Article 11. Deterioration (regarding the sponsor)
Any damage to the building which hosts the event, the structures of the stands, soils exposed by the products will be charged to the sponsor in question.
Article 12. Attendees
The company reserves the right to expel any person whose attitude justifies such a measure.
Article 13. Application of the Regulation
The customer accepts these regulations and any new provisions that may occur, imposed by circumstances and adopted by the company in the interest of the event. Any violation of this regulation may result in the exclusion of a contravener client, without prior notice.
Article 14. Arbitration clause
14.1 The contracting parties agree that any dispute, disagreement, question or complaint arising from the implementation or interpretation of this agreement or related to it, directly or indirectly, be prepared and definitely goes to the Tokyo Commercial Court. The arbitration shall be conducted in accordance with the principles of equities.
14.2 Without prejudice to the foregoing, the company reserves the right to take such legal proceedings, if necessary, as a means of precaution to the jurisdiction that the contractors have their property.
Article 15. Final provision
15.1 This contract does not include under any circumstances the event program.
15.2 This contract may only be amended by both parties. Any notice submitted by one or other of the parties and / or any amendment made to this contract must be in writing and signed by the same individual who has signed this contract and must be accepted in all cases by both parties.
15.3 Partial changes will not make the contract invalid.
15.4 This contract will be effective on the date signed on the purchase order and / or the date of receipt by the company of the registration form.
Article 16. Copyrights
All intellectual property rights in all materials produced or distributed by World Mitochondria Society in connection with this event is expressly reserved and any unauthorized duplication, publication or distribution is prohibited.
Article 17. Data collection
The World Mitochondria Society reserves the right to collect personal information and personal data about you. They are necessary for the management of the missions as well as for the improvement of the services and the information that we send to you. They may also be forwarded to the contributing companies responsible for the performance of the services and to the payment and to all subsidiaries of the company.
This information and data are also kept for security purposes in order to comply with legal and regulatory requirements.
In accordance with the law of 6 January 1978, you have the right to access, rectify and oppose personal data and personal data concerning yourself by sending an e-mail to the following address: This email address is being protected from spambots. You need JavaScript enabled to view it.
By accepting these Terms and Conditions, you agree and agree to abide by our privacy policy.
The data collected are intended for the use of the Platform. They are necessary for the processing and management of the service offered by the Platform to its Users.
